Demi Official Letter:- Demi Official (DO) letter is very important term in official communication. It is for official communication of urgent nature. When sender and receiver are known to each other personally, Demi Official Letter is the better option for communication between the officer of same cadre. Because of personal relationship between sender and receiver, matter of personal touch can be mentioned in the letter. In the Demi Official Letter strict rules of drafting is not followed.
Officer of the same designation with personal relationship uses this type of letter for communication. Drafting of Demi Official Letter is very flexible in nature. It means strict rules of Language, presentation and style of writing is not followed. Demi Official Letter is used in government organization. It is official in nature but some personal touch is given to letter.
Some important points to be kept in mind while writing the Demi Official Letter are mentioned below:-
1. Salutation is started with Dear or My Dear.
2. Receiver is addressed by name and designation.
3. At the last it should be subscribed with " Yours Sincerely".
4. Letter is to be signed by sender only. Nobody else should sign on his behalf.
Demi Official Letter is to be written in following situation
a. When receiver and sender are having some personal relation.
b. When confidential matter are to be discussed between to officer of the same designation.
c. When the matter is urgent and quick response is required.
Now I think it is clear to you that Demi Official Letter can not be written to superior officer. It is used between the officers of same level.