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Sample e-mail format of a Complaint letter on acute water shortage


Posted Date: 15-Jun-2012  Last Updated:   Category: General    
Author: Member Level: Gold    Points: 20


In this article you will find how to file a complaint letter to the Water work Department citing the acute shortage of water supply. Also an appeal has been made for restoration of regular supply on immediate basis. This is a sample letter to the concerned authority for resolving the issue.



How to write a complaint letter

Many a times we write complaint letter when we face some inconvenience in carrying out our routine works. Due to different reasons, we face some difficulties which may stand as a hindrance to our daily life. In order to get rid of these teething problems we can write a complaint letter to related department or authorities. In the letter, we must try to describe our problems properly in the substance. But it is necessary that the substance should not be too lengthy. The person making the complaint should try to explain everything in brief. Though a complaint letter is written to highlight a problem, one should not use offensive words and personal attacks on officials of the related department. We should mention our problems politely yet strongly to make an impact.

Below is my e-mail format of a complaint letter describing acute shortage of water in a locality which has made the daily life difficult of its dwellers.

Subject: Acute water shortage in locality of Makarpura since January 2012

The Officer in Charge,
Water work Department
Assam Municipality Corporation
Assam-720008

Dear Sir,

It is to bring to your notice that our locality has been suffering the problem of acute water shortage for last 5 months. Water supply has been extremely poor on day to day basis making our lives miserable. Quite often, water supply is so scanty that it is not sufficient for day to day use such as cooking, washing etc. Sometimes water is supplied for only for half an hour and sometimes we have to wait the whole day for water. But it is very poor dribble that we get from the tap.

I therefore, on behalf of our locality request you to kindly look into the matter and take necessary steps to restore proper supply of water on regular basis.

All the members of our locality will be grateful if you will take immediate action to solve this matter soon.

Sincerely yours,
On behalf of Makarpura
XYZ
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