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Format of sample letter to lodge a police F.I.R (First Information Report)

Updated: Category: General
Author: Member Level: GoldPoints: 30

Are you looking for a Police F.I.R Application format and procedure? This article gives you the details like how to file an application for getting First Information Report(F.I.R)from Police station? Why F.I.R is important? When you have to file a Police F.I.R?

When you have to lodge a Police F.I.R?

In case of loss/misplace/ theft of your important documents like PAN Card, Election Card (Voter ID), Driving Licence, Passport, Property sale-purchase papers etc. etc.

Why F.I.R is important?

Because when you lost your important documents like PAN Card, Election Card(Voter ID), Driving Licence, Passport, Property sale-purchase papers etc. you must to get a duplicate or reprint of the lost one. These documents are very important now a day for every individual/common man for one or many reasons.

For example
-If you want to drive your vehicle, whether it is a 2 wheeler, 3 wheeler or 4 wheeler, as per to-days strict Traffic Rules & Regulations and to avoid the Traffic Police harassment it is compulsory that while driving you must carry your own Driving Licence. May be one or two days you will be ignored by the traffic police without driving Licence. But when you have to drive your vehicle daily towards your working place what is the permanent solution?
-If you want to caste your vote, without Election Card not possible.
-For Bank Fixed Deposits PAN card is important for your TDS benefit and also you need PAN card for most financial transaction to Travel Agents, Hotels.
-Over and above, these all documents are your Personal Identity Proof and Address Proof which you require to verify with the concerned department officials many occasions for various purposes such as during enrolment of Aadhar, Election Card(Voter ID), Opening of Bank A/C, Railway Ticket booking, New LPG Connection, Ration Card Telephone connection and for other numerous things.

So for getting duplicate or reprint of your any lost documents namely PAN Card, Election Card(Voter ID), Driving Licence, Passport, property sale-purchase papers, you have to approach the concerned department officials and that time most of the officials ask to attach the copy of F.I.R along with application.

Also any unauthorized person can misuse your lost original documents. For a simple example, one can get Mobile SIM CARD in your name and can misuse it. Like this your lost documents can be used for many other purpose.

Looking to all above, it is important to lodge a F.I.R for your lost documents with your local Police station and get a copy of the same which is an evidential proof for you.

How to make an application for lodging a F.I.R with your Local Police station?

This below F.I.R Application format will help as and when you require.

abc… (Applicant Name)
xyz …(your contact address)
120012…(your contact mobile number/Phone number)
Abc@your.mail...(your e-mail id.


The Police Officer In charge
Address ( Local Police station)

Respected Sir,

Sub. : Loss of my ORIGINAL _____________(mention your lost document name and Number)

While travelling from _______(place) to __________(place) by bus/ train/ walk I have lost my Original __________ bearing No.____________ along with (name other documents if any) some where. (If you have any idea or chance of loss at an approximate area, you can mention the same in your application). Sir, to avoid any misuse of my above ___________ I seek your help and request you to kindly register my F.I.R in the subject matter.

For your ready reference I enclose herewith
(a) copy of lost ____________
(b) copy of ______________ as I.D proof.

Hope you will do the needful favourably at the earliest.

Thanks and regards
Yours Sincerely

____________(your signature)
____________(your Name)

Note : You should make 3 or more copies of the Application.(1 cpoy for police station record, 1 copy for duplicate Document Application & 1 copy for your own record) Please take care that you should get the report (F.I.R) duly signed by Police Officer In-charge with his name and designation, Police station Address Stamp.

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Responses to "Format of sample letter to lodge a police F.I.R (First Information Report)"
Author: Veena  17 Dec 2013   Member Level: Silver   Points : 0
Thank you for posting this article its a very helpful one.

Guest Author: MANOJ SUNDARAY   11 Aug 2014
It helps me to know how the F.I.R was written.

Guest Author: Abdullah khan   17 Aug 2014
Thanks a lot for posting the format it helped me a lot.

Guest Author: Rakesh Kumar   25 Aug 2014
thanks a lot for providing this information

Guest Author: K.G.Thakur   30 Aug 2014
No I do not agree with above type of format. It is a case of information relating to loss/misplacement of documents. It is informatory in nature.
F.I.R. (First Information Report) pertain to registration of cognizable offense only.

Guest Author: Jaya Laxmi   15 Sep 2014
Thank you. It has helped me a lot.

Guest Author: RM RISBUD   11 Oct 2014
Very useful for common man.

Guest Author: Rajkumar Selvaraj   13 Oct 2014
Very helpful. thanks a ton

Guest Author: prabhat Das   08 Nov 2014
Many many thanks

Guest Author: lisa   26 Nov 2014
Before coming to this site I had visited the other sites as well. But it is the best. Thank you so much!

Guest Author: Sandeep   03 Dec 2014
Even I lost my scan copies of Passport too, can I apply for the duplicate passport? I can remember my passport number. Give me some ideas.

Author: kunjumol  08 Dec 2014   Member Level: Gold   Points : 3
Dear Sandeep,

You can apply for duplicate passport. i.e you can apply for re-issue of passport accompanying following documents;
1. Your Date of birth proof
2. Your Present Address proof
3. Affidavit stating the loss of your passport ( annexure L)
4. If you have the copy of pass port, then first and last 2 pages.

For more details you refer the website;


Guest Author: poulomi das   20 Dec 2014
This article is really helpful Thank you

Guest Author: gul   10 Jan 2015
Car theft police complaint format please

Guest Author: A.chakraborty   12 Jan 2015
my cheque book and pass book lost

Guest Author: dushyant   15 Jan 2015
Thank you sir. Informative

Guest Author: rahul goyal   27 Jan 2015
sir I have lost my purse I have fir to the police station they gave me a copy of my application. Is it valid?

Author: kunjumol  11 Feb 2015   Member Level: Gold   Points : 2

It is valid if the copy of application returned to you is duly signed by Police Officer In-charge with his name and designation, Police station Address Stamp. Because it is a proof that you have already filed the FIR and the same is received by the concerned Dept. So the copy you received must have the sign & stamp from the recipient dept. with date. On the basis of this only you can make any enquiry further. So in short it is an official proof for you as well as a record reference.

If they have not stamped and signed with date on your copy, you can once again approach them and humbly request for the same (don’t argue with them and keep in mind that it is a police station). Carry extra copy with you.

Author: kunjumol  11 Feb 2015   Member Level: Gold   Points : 3
Mr. Chakraborty,

I think first of all you should inform in writing to your banker for the loss of your cheque book and pass book along with a stop payment request letter against your lost cheque leaves bearing No. from____ to _____. If you do not know the used cheque leaves, you can get it from the bank only. The bank branch manager will also guide you for further action as per their bank procedure. Then you can lodge a complaint with police station as per the above format so that it will help any future misuse of your lost cheques including any bank employee of the branch who knows this fact.

(Format of stop payment request letter)

Account Holder Name
Full address

Date __________

The Branch Manger,
Bank branch address


Sub. : Stop payment against my lost cheque leaves bearing Number from ________ to _________.
Ref. : My saving Account No. __________________

I, the undersigned, hereby request you to kindly make stop payment of all above subject cheque nos with an immediate effect as the same are lost from my end.
Hope you will do the needful.

------------ ( Account holder’s signature)
-------------( Account holder's name)

Note : Take an acknowledgement copy of the above with stamp and signature of the bank branch authority.

Guest Author: Abhishek Tiwari   23 Feb 2015
very helpful Sir can You help me with my boards exam FIR format

Guest Author: Prabhat   24 Feb 2015
Dear Sir,

I lost my Driving Licence.
When I went to the Police Station to write an FIR, they first told me to get an affidavit of the lost document from a lawyer then only they will note my FIR.

Is this a valid procedure?

Guest Author: Rawatsinh chauhan   22 Mar 2015
I have lost my wallet containing DL pan card when I went to police station 1st time they said u have to write application with attachment of lost document,I made the application attached copy of docs as I had kept scan copy and went to register FIR they said you will have to take stamp paper type your detailed get notarized and give then will register FIR
Please advise me which is correct way to register FIR n also i m doing job n staying in Bhayandr so what would be tyming for register fir

Guest Author: NEERA KAMBOJ   15 Apr 2015
Thanks its really helpful for me, my daughter lost his college id proof.

Guest Author: kuldeep sharma   16 May 2015
Thanks so much for this magnificent information

Guest Author: ANANG   29 May 2015
sir,I have lost my election ID.Kindly give me a FIR format for this .

Guest Author: nagendra   05 Jun 2015
What GD VOL number in FIR certificate.It is for applying duplicate passport, is it necessary?

Can any one please tell me if knows it.

Guest Author: Neelam   13 Jun 2015
can you give FIR format of fraud against job consultants. It is very common today.

Guest Author: Pabitra Pratim Das   20 Jun 2015
Can you give format of F.I.R. for fraud of money against cheat-fund company?

Guest Author: Laddu   25 Jun 2015
I want to complain against 3 young people. Because they are doing noise at my home and beating me daily. So please help me informing how to write complain letter to police.

Guest Author: Riju Das   14 Sep 2015
How to FIR c-form lost of my company?

Guest Author: hutoka   26 Oct 2015
There had been an accident in our locality .Can you please help me with the format to lodge fir..?

Guest Author: murali   03 Nov 2015
I had sold my 4 wheeler (yellow plate) and handed over the RC, but ownership was not transferred to the new owner. It has been more than three years. Now, the buyer is not traceable.

Pl help me writing F I R.

Guest Author: Naval Driver   23 Nov 2015
The article is party misleading. In the event of documents/items being misplaced/lost, it does not attract lodging of an F.I.R. but only a missing complaint at the police station. The Station House Officer will then make an entry in the Station Diary and will issue a certificate to that effect which will help in procuring a duplicate document from the concerned authority. Only in the event of a cognizable offense being disclosed will an FIR be lodged.


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