How to digitally access academic certificates from the National Academic Depository


Do you know that the problem of loss and damage of the valuable academic certificates & instances of fraudulent degree certificates are all going to end soon? Don't you wish that the degree certificates are issued in time and there comes no situation for duplicate certificate or even a certified copy? National Academic Depository (NAD) makes this a reality. Read this article for details.

What is National Academic Depository

To define in technical words, National Academic Depository is a " 24X7 online store house of all academic awards viz. certificates, diplomas, degrees, mark-sheets etc. duly digitised and lodged by academic institutions / boards / eligibility assessment bodies. NAD not only ensures easy access to and retrieval of an academic award but also validates and guarantees its authenticity and safe storage".

National Academic Depositiry is a "trusted digital verifiable convenient portal for academic awards."

Let us see the details -

Vision and background

Depositories are places where things are stored, or storehouses. Digital depository stores items in digital form.We are all familiar with the depositories for financial securities like share certificate of companies etc. The concept of academic depository is very similar to that of financial securities. A financial depository is an institution that holds the financial securities such as stocks or bonds in electronic form also known as book-entry form, or dematerialized format. The financial depositories has made the storage, dealing and transfer very convenient and fast.

The government of India envisaged that the same concept can be applied and implemented in regard to academic awards(degrees, diplomas, mark sheets,certificates etc) as they "are even more important guarantors of the future than financial securities". The necessary cabinet approval to establish a National Academic Depository (NAD) on the pattern of securities depository was given on 27th October 2016.

National Academic Depository is thus a digital depository of educational certificates etc.

Launch of National Academic Depository

NAD was launched on July 9, 2017, by the then President of India Shri Pranab Mukherkjee, in a glittering function organised at Vigyan Bhavan in New Delhi. Shri Prakash Javadekar, Minister for Human Resource Development, Dr Mahendra Nath Pandey, Minister of State for Human Resource Development and Vice Chancellors/Directors of leading Indian Universities and many other dignitaries related to education sector were present on the occasion. It was under Digital India programme of Government of India, an initiative taken by Ministry of Human Resources and Development.

Operationalisation of NAD

  • Register Academic Institutions/Boards/Eligibility Assessment bodies
  • Register verification users;
  • Register students based on Aadhaar or Unique NAD ID.
  • Allow lodging of Academic awards in a digital format;
  • Allow employers and other person with prior approval of the concerned student to verify the authenticity of any academic award.
  • Allow Academic Institutions/Boards/Eligibility Assessment bodies to upload the academic awards issued by them.
  • Allow Academic Institutions/Boards/Eligibility Assessment bodies to map/link the academic award to the NAD Accounts of Students concerned.
  • Allow students to view the academic awards linked to their respective account.
  • Allow students to download/print an authenticated copy of the academic award.
  • Allow students to retrieve their lodged academic awards at any time
  • Allow verifying entities to verify the authenticity of the academic award (subject to prior student consent)
  • Maintaining the integrity of access to the database and of the awards lodged in the database.

Who are the beneficiaries of NAD

  1. Students/other award holders,
  2. Academic Institutions/Boards/Eligibility assessment bodies,
  3. Verifying entities i.e. banks, employer companies (domestic and overseas),
  4. Government entities, academic institutions, universities, boards, eligibility assessment bodies (domestic and overseas) etc,.Ministry of Human Resource Development/ University Grants Commission.

What are the benefits of National Academic Depository

NAD is a 24X7 online store house of all digitalised academic awards viz.certificates, diplomas, degrees, mark-sheets etc. and lodged by academic institutions / boards / eligibility assessment bodies. As such NAD will be useful and beneficial to whoever is dealing and using the academic awards.

1. To Students

  • It saves time as certificates and mark sheets can be accessed immediately on uploading by the academic institutions.
  • It eliminates the worrisome problem of loss or theft or damage of certificates by any cause
  • It eliminates the damage and wear and tear of frequent handling of physical certificates and mark sheets. As these records are to be kept for a long time or life time digitisation and depository ensures their safe keeping.
  • It eliminates the need of taking and keeping umpteen photocopies or requesting for transcripts and then verifying and attesting for various uses.
  • It provides access anytime anywhere for the academic certificates.

2.To the academic institutions

  • It avoids the need to issue duplicate certificates etc as the students can get it from NAD.
  • NAD serves s an effective deterrent to making and submission of forged or fraudulent certificates and mark sheets and thus ensuring the reputation of the academic institutions and eliminating the risks.
  • It saves the institutions the need to attend to verification requests as the same can be done by NAD.
  • It serves to efficient and transparent service.
  • When changed to totally digitalised and uploaded situation, it will save time, space, man-hours and money and speed up examination results, convocation etc. The saved resources can be utilised for further productivity and service.

3. For verification Users

  • For verification Users i,e. employer Companies, Banks etc. NAD provides quick and reliable verification and also validates and guarantees its authenticity. Thus it eliminates the risk of fake, forgery and fraud.
  • It thus saves time and cost also.

4. Overall benefits

  • Apart from the safe storage, easy access and retrieval of an academic award NAD also validates and guarantees its authenticity .
  • It saves the waiting and verification time and speeds up many admission/recruitment processes.
  • For government and other levels, it gives a credible and easy Management Information System to facilitate better policy planning in education.
  • The depositories are inter-operable and hence permit seamless operational advantages.


How a student can register in NAD

  1. The student needs his Aadhaar ID or Unique ID for registration purpose.
  2. The student has to visit the NAD portal-www.nad.gov.in- and select either of the depositories NDML or CVL by scrolling down for the choice. For CVL it is cvl.nad.co.in and for NDML it is nad.ndml.in.

    That takes you to the landing page. In NDML student may click on link 'students' and register by giving details of his Aadhaar ID.
  3. In CVL on the landing page click 'sign up', then click on 'student' and then go for registration. An OTP is received from UIDAI on the mobile seeded to Aadhaar. The OTP has to be entered in the space given. Then some more details will be asked and to be entered.

The registration is easy and quick. All needed details in this regard are available in the websites of NAD, CVL or NDML.

Universities are asking and reminding students to register with NAD. To cite a recent example, Rajiv Gandhi National University of Law, Punjab has came out on 22/03/2018 with a "Request to register with National Academic Depository (NAD) for Degree holders who have been awarded degrees in 1st, 2nd and 3rd Convocation".(Ref: www.rgnul.ac.in/PDF/406b2daf-330e-4278-b2a3-cd938e6d162d.pdf.)

Certain institutions have given a link to depository or NAD in their website itself.

Conclusion

Many academic institutions have registered with NAD and have started uploading the academic awards in the depository. They have started asking pass-out students to register with NAD.

As on 25 th May 2018, the NAD web site shows the following data:
Students registered:84461
Awards uploaded: 1,03,89,016
Verifiers: 122

Let us hope that National Academic Depository picks up steam and speed and becomes as popular and prevalent as the depository in financial securities. Probably soon it will become mandatory also.


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