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Some simple tips for business letter writings

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Some simple tips for business letter writings:

In English langauge there are various ways to write a business letter whatever be the concern. Most important part of writing a Business leter is to provide clear and concise way of addressing your opinion and facts to recipients. So you need to take care of the following things before composing a business letter.

1.Initial planning:

Before you start writing your letter you must plan about the subject. You should plan for the words you are going to write. Also you should note down the points you are going to mention in your letter. Now sum up these points in a logical manner so as to be simple and to the point.

2.Speech and Tone of letter:

Writing for a business letter should be like you speak in the conversation for the business. You should be polite while writing and your tone should be friendly to express your views.

3. Addressing the recipent:

You must be addressing the recipent with proper gender which can easily be understood by his/her name. Specifically, you need to take care of spellings of the name and proper title should be used.

4. Mentioning Dates:

You should be exact enough to write correct dates and the best way is that you use month's name instead of using month number.

5. Use new words :

Do not mingle with words which are already used in governement letter. be speciic to new words and new style of writing. That is you need to avoid old fashioned words and use logical and comparatively concise words.

6. Clear and concise Paragraphs :

To be specific to the point is a must as this would be better if letter is easy to read. so keep sentences as simple and clear as you can.Ask straigtforward to avoid misunderstanding

This way you can achieve a full impression of your letter and your letter be appraised by the recipient and will normally clear his/her findings and you will have positive reply of your business.

Sample Usage

Amrapali Society Pune

March 31st, 2010


We are going to have an event for society meeting for various issues within the society campus.

Saturday's event is by invitation only. All of members are invited and hence you are also supposed to come.

We look forward to see you at the meeting on Saturday. Please bring this invitation with you and present it at the gate.

Yours Sincerely,


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