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  • Authorized to write a personal application to higher official regarding personal information

    Have a query about the rules and regulations regarding communication with senior officials and when does it becomes unbecoming? Looking out for detailed clarification online? Check out this page where our experts have given suggestions and advice to resolve the issue.

    I wish to know whether it is correct or incorrect to write a personal application regarding personal issue which is my personal application for posting on compassionate ground to any higher official who is known to me and I am known to him too.

    Since it is my personal application is it correct to send a copy with my personal letter to higher official known.
    As I am a steno gde-II defence civilian, what rule of CCS conduct rule clarify unauthorized communication with higher official and also in what circumstances unbecoming of a government servant is applicable.?

    Kindly clarify.
  • Answers

    3 Answers found.
  • If you know the senior officer personally and he is good for you it is always better to go and talk to him about your personal matter. Why write letters to them unnecessarily which may be viewed by others in a different view. It will not be good for both of how.
    If you want to write you can write an ordinary letter to his house address. But it should be like a normal letter we write to our friends and relatives. In that, you can ask his advice on the matter.
    Trying in an illegal way and trying to use the influence and pressurising the concerned person for posting will lead to disqualification of you for the post. So such things should not be in writing.

    always confident

  • Writing a personal letter to higher ups for a favour on personal grounds is against the conduct of employee service. It should not be done as it can be viewed as a measure to ask or affect the judgement of higher ups for securing a favour. In any case it should be avoided. If you know the higher up officer personally then you can talk to him in person if he is ready to entertain you for the said matter. Some personally known people do not talk official matters in person so you must be cautious to that extent.

    If an employee has a grievance or complaint then he can write letter to the grievance cell and give a copy to the department. This is acceptable and the grievance cell will look into the matter for necessary consideration as applicable under the grievance procedure.

    Knowledge is power.

  • If you want to have any personnel problem resolved with your boss, you may do so with his permission. It would depend upon the nature of your boss to pay heed to tour personnel issues. If you are fully aware of his temperament, his patience of hearing and sensible in nature, you can go ahead with your issue to be resolved after taking an appointment with him either in the office or at his residence. But you need to apprise him of your issues which you would like to discuss.
    Writing an application indicating your issues and get it resolved in connection with the official problem, is acceptable with a duplicate copy to be forwarded to higher up is acceptable but ensure the maintenance of code of conduct of the office. Any violation of such rule may attract to disciplinary action against you.

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