How to get a duplicate copy of property paper / Aadharam from panchayat or village?

Original documents of a property are very important. If we want to sell or buy we should have these documents. Without these documents, you can't do any transactions of the property. We should the papers safe. In case of loss of these papers to the sub-registrar of the area.
The following is the procedure you have to adopt.
1. A complaint is to be filed with the police. You have to raise a complaint in the police station under which the property comes. The owner of the property should raise the complaint. A copy of the complaint with acknowledgement from the police should be kept for your reference. You have to mention how the documents were lost in the complaint you will give. Police will raise FIR.
2. You have to advertise in one English newspaper and one local newspaper about the loss of documents. The advertisement should have the details of the property. After the advertisement, you have to wait for 15 days so that if anybody found your papers they will return. The copies of these advertisements should be with you. They will come in handy when the property is transacted.
3. You have to go to the sub-registrar office and apply for duplicate certified copies. You have to make a letter giving the details of the property. You have to fill form 22 that will be available with the sub-registrar. You have to attach the following documents to your application.
A. Identity Proof like Aadhaar or PAN card etc.
2. A copy of the police complaint
3. Copies of the paper advertisements.
4. Proof of tax payment of the property
5. Proof of payment of the fees for issuing the documents.
The Sub-registrar will verify the documents and his records and then arrange for the issue of duplicate certified copies of the papers.
If the property is Patta land you have to apply to MRO.
There may be some agents available for such works whose services you can avail. Once you obtain the duplicate copies keep them in a safe place like a bank locker.

1. How to apply/procedures for a duplicate copy of his property paper/aadharam?

Try to take a survey number of the house area and apply for the Encumbrance (Villangam) certificate in local Registered Office. Make sure that certificate has your friend's or current property owner's detail without missing in it. If everything is okay, he can then apply (using Survey and Registered number) for a copy of the Registered paper set from the Registered office itself by paying a nominal fee to obtain and find the complete detail even further.

Also publish an adv of losing paper info with the date and time. Make an FIR for strong evidence to claim the property or legal issue may arise in the near future. In case, if the current owner name doesn't match the detail on registered paper copy then there is an issue around which has to be dealt even more legally. That's a separate issue.

2. What are the documents required to be attached?

Once he got the duplicate paper of the house and matching the detail, he can then attach the Aadhar copy or PAN, mobile number and other required credential to furnish with the property writer in local to make a new sharing plan with mutual accepting persons in presence.

The local writer would take the nominal fee beside registration amount and stamp fee etc. for the document process which he needs to keep ready for the registration paper and house work accordingly. The local writer would guide him more on this abiding the latest updates from the Government.

3. Any other steps to follow.

Since it is an Ancestral property, the authority needs a family tree including death certificate original (in case if few elders have passed away) and copy, or else need a strong affidavit further to legal abide by.

Even he pays the land revenue, one should check the owner's name of the property on the payment receipt matching it or not. For example, I (X) may be paying the land revenue on behalf of my Grand father (Z) whose name is on property then the issue may arise. I can't claim it except mutual sharing it or he pays in his own will.

If I (X) pay the land revenue then the property invoice should be on my name (X - matching my age compare to the first registration time of the property - sometime Grand Son's name might be the same as Grand Father's name) or else it is like a dispute again which can be solve by following the writer's advice.

Aadhaaram in Malayalam is the general equivalent word for deed documents like like Sale deed , partition deed, Gift deed etc by which one gets the title rights to the property described in the deeds.etc. For any further transaction in that property whether sale, pledge, hypothecation ,gift etc this title is needed and its details are narrated in the new deed. After the new deed this deed becomes immediate "prior deed".

Property deeds are recorded and registered with the Sub-Registrar's office(SRO) and not Panchayat or Municipality. Property details are also mentioned in the Village Office for purposes of possession details ,survey details and land tax purposes.

You cannot get a 'duplicate' deed. What you can get is a "Certified Copy of the deed" from the concerned SRO.

For this first you should have the details of the deed mainly the Registered Deed No. You may see this Deed number quoted in the Encumbrance certificate or possession certificate or some similar documents which you would have obtained at the time of applying for construction/renovation permission etc.

If that is not available, you have to take the latest or available land tax paid receipt to the concerned village office and get the deed number recorded in the Basic Tax Register. With those details yo have to go to the SRO(or any authorised on-line service centres) and apply for the certified copy paying the prescribed copy. You may need to identify yourself with relevant id proof documents. The SRO/ Village Office may insist for the latest taxpaid receipt,and so you have to pay taxes up to date.

It is always better and preferable to apply for a NIL encumbrance certificate first with the SRO so that you can be sure that there are no other deeds or transactions done using the lost deed. When you take the EC it is better to take EC for a period of last 30 years or at least for the immediate past 13 years.

While there is no compulsion to file a police complaint, it can help in case of some need later on. It will serve for record purposes and police does not have time or manpower to search for misplaced or lost documents like a sale deed unless there is a suspected or deliberate crime behind that. The advertisement also will serve only as a warning for anyone who will be involved or intending to do a transaction on the property without your knowledge. These two records will give the next buyer/transferee more confidence about your title.

Further transaction or transfer can also be done on the property even though the original deed is lost. In such cases the fact that the prior original deed is lost or misplaced irrecoverably and the transaction is based on a certified copy- is narrated in the new deed , and citing other documents supporting the proper title of the owner transferor. there. It will depend on the risk perception of the other party.

However it will be not very easy to get bank loans, permissions to construct on the land etc in the absence of the original prior deeds. They may as for more documents, registration of mortgage etc to prove your title on the property and to safeguard their interests.

There are many situations when original deeds get lost or get fully damaged like by natural calamities, termites infestation etc. In the recent times things are more convenient as the latest deeds record he PAN no, Aadhaar number etc of the executants. So it is easier to trace the persons who executed any prior document on the property , based ion which the transaction is done.

In case of more clarifications on actual procedure etc. you may contact any of the established and reputed document writer or experienced civil case advocates in your place.

Based on legal advice, at any time, if you lose any kind of documents, you must first register an FIR. As far as possible, FIR should be done by the owner of the property, if it is not possible then some other responsible person should do this work. State clearly the reason for the loss of documents. Then keep a copy of that FIR and keep it with you at the time of selling or buying the property. Make sure to advertise the lost papers in the newspaper, so that if someone else finds them, they can return them to you. After this, if your papers are lost in the flat, then based on FIR, you can demand a share certificate from society. Considering the FIR as evidence, the social issues a share certificate. Along with this, you should also ask for N.O.C as it is required in the transaction of property. Get the registration registered for the affidavit of the lost documents, for this also clarify the FIR number and the information given in the advertisement. Now take these documents to the notary and get them registered so that the affidavit becomes legally valid. Obtain Duplicate Sale Deed - To obtain duplicate sale deed, submit copies of FIR, advertisement, share certificate, and affidavit by the notary to the Registrar's office. A lot of money has to be paid for valid property papers and if the bank loses the papers, you can also demand damages. A registrar's office maintains archives of all property transactions of his authority. To obtain a copy of the original sale deed, the owner has to visit the Registrar's office. To get the copy, the owner has to pay the copies of the police complaint, newspaper advertisement, certificate from the housing society, and also the relevant fee. Thereafter, a copy of the original sale deed will be given to the owner. If the property is old, it is recommended to obtain an ownership report of the property document from the office of the Deputy Registrar

If your property paper has lost then obviously, there is a matter to be worried. As you know, if you want to sell or divide your property among family member then you will need original paper of property. In such a situation, you must try to get duplicate paper of property. For getting this, you will have to fulfil certain formalities. At first, you should complain FIR to police station so that a copy of the complaint with the police should be kept for future reference. Yo should also advertise your lost property paper in local newspaper so as to anybody get your property paper then it may return you. There after, you should go to registrar office and apply for duplicate certified copy. You have to write a letter giving details regarding property. You have to fill up forms related to property which is available in sub registrar office then attach with necessary documents and submit to office. Documents to be attached with application forms are as follows:-
1. Paper advertisements.
2. Tax payment of the property
3.Proof of payment of the fees for issuing the documents.
4. Aadahar card or PAN card.
After verification all this, they will issue a duplicate certificate of property.