It is essential to describe about our street/area/city problem's to the concerned officials to eradicate the problem's. The content should contain enough details so that the receiver does not have to write back requesting more.
Here is a very simple letter in which a person describes about poor sanitary condition of his locality.
Letter to the Municipal Commissioner
The Municipal commissioner,
Coimbatore - 641001.
I am living in the second street of Lingapuram in Kovilmedu. The sanitation is very bad here. The roads here are not swept regularly. They are dirty with full of rubbish. The drainage water flows all over the street, especially during the rainy days. There are many pits on the road. They are filled with drainage water. Foul smell arises from it and it is a place for mosquitoes to breed. So, people are often affected by fever. The children are often affected by dengue, malaria, etc.
So, I request you to look into this matter seriously and improve the sanitation in this locality.
Thanking you !
The given sample letter is a simple letter, that will help you to understand the format of the letter. The tone of the complaint letter should not be aggressive or insulting, as that would annoy the officials and not encourage them to solve the problem. Remember, a polite and well thought letter will give you farther than an angry letter.
This was really useful to me and I hope it will help others as well.
It's good but there should be a subject in a letter.
A number of times it was complained to Dy. Commissioner of MCD, Najafgar, New Delhi-43 to clean drains and remove sludge leading to water blockage at several places at Dhansa village, New Delhi-73 towards Lakshi Pond. The dirty water flow over from the drains. But your sanitation employees do not hear anything. Please action may be taken on the defaulter employees of MCD, Najafgarh, so that dirty water could be cleaned from drains.
I'm living in Baghpat road area of Meerut city. Here the drains are blocked and the dirty water is coming out on the roads. This is really unhygienic and creating health issues. Weather is also wet nowadays aiding in breeding germs. So I request to the concerned municipal dept. to take quick action as soon as possible.