Sample email format for applying tatkal passport

Almost all the formal emails like applying tatkal passport or applying bank statement or applying educational loan- will be the same format. In this section, I had given the sample letter writing format for applying tatkal passport.

This is the sample email format for applying tatkal passport. So when ever people are applying for tatkal passport they should write an email or letter to the head passport officer and the sample structure and some email writing etiquettes are given below.

Any formal email should contain the following things-

  • Date and the place where you are living have to be written on the right/left hand side.

  • All the formal letters should contain from details, where the letter is sent.

  • From details should include the company name/ or the person details with full designation.

  • Left hand side, we should address, to whom the letter is destined.

  • Any tatkal letter should contain the details about the reason for which the employee is applying.

  • The email should not be bolded or should not use the red colour font.

  • The formal email should contain the subject, regarding for which it is addressed.

  • The subject should be crisp and short and in understandable format.

  • The detailed explanation of the reason for applying the passport with the dates of travel has to be given.

  • At the end can include sincerely or thanks and regards based on the type of the letter.

  • Sample email for applying tatkal passport-

    June 18, 2012,


    XYZ software Company,
    Outer ring road,
    Bangalore Belandur.


    The Passport Officer,
    Old Manhatten road,

    Dear Sir,

    Sub: Request for speedy delivery of Tatkal Passport for our employee Abirami.T

    One of our employee Ms.Abirami who is working as a project manager of XYZ Company is planning to visit Hong kong for the official business trip to meet the clients on July 3rd 2012. And this client meet is very important to us for the growth of our company. In lieu with that, she is planning to travel on or before July. Since this plan seems too urgent and we are informed very recently about the trip, considering this we are applying tatkal passport for her so that we speed up the process. Kindly co-ordinate and expedite the attached passport application for speedy processing. Kindly consider this as a special occasion and do the needful. If there is any verification process or if you have any question please let us know the same and Thanks in advance to you and your staffs for the quick process.

    Thanks and Regards
    XYZ company,

    And the other formal email witting etiquettes are given here. So the user can go through this for further details.

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