Importance of a birth certificateWhen was the last time you looked at your original birth certificate? Probably decades back! It is hoped that you have kept that original birth certificate in a place that you remember. That certificate is not some obscure document which you feel you may never need. Very recently I realised its importance when I received my Aadhaar UID card (which is also equally important as it can be useful to avail of various Government schemes). My date of birth on the card is completely incorrect – date, month and year. When I called up the toll free number to ask how to get it changed, I was instructed to scan and upload my birth certificate online on the Aadhaar website. It was then that I was really glad that my parents had meticulously maintained a file of documentary records for me and my siblings. Each of us have a file with not just every school report, college mark sheet and certificate we won during our academic years, but also that all-important original birth certificate. Over the years it has yellowed with age but it is there. Hurrah!
Now let's assume you don't experience that Hurrah moment on discovering that you are totally clueless of where you have kept your original birth certificate. In fact, it is even more likely that you are 100% sure you don't have it at all. Perhaps you are a youngster appearing in a State sports meet where you need to show a photocopy of your birth certificate as proof of age. Or you need to submit it with your application for a Government job. Don't forget that an application for a passport as well as for a driving licence requires accompanied photocopies of the birth certificate. Even for that momentous day when you tie the knot with your sweetheart you need it – and not just the wedding rings!
Who issues a duplicate copy of the birth certificate?Don't despair if you have lost or misplaced your original birth certificate. You can apply for a copy of the original birth certificate. This application is known as an application for the non-availability of birth certificate. This non-availability certificate is issued if the registration of birth has not been done and in the case of loss of the original birth certificate. Note that the issuing authority, which is the Public Health Department of your municipal corporation, does not give a duplicate. What you will be issued is not called a duplicate but a second original of the birth certificate. This second original is considered to be legally valid as it will have the original stamp of the issuing authority. It thus differs from a photocopy of your original certificate wherein the stamp too is a photocopy & thus not original.
Here's how you go about getting the copy:
Step by step procedure to submit application for duplicate birth certificate
Sounds simple? Not quite! Note some important points:
Important Tips for application of duplicate birth certificate
Websites of Municipal Corporations of major cities in IndiaIn case you are unable to find at the below-mentioned websites the information you are looking for, then go to the 'contact us' page. You can call up the municipal office and find out the requisite procedure & fee for getting the copy of the birth certificate.
ConclusionOnce you get a copy of the birth certificate, do remember to keep it safely, not to mention remember where you have kept it. Otherwise you will have to once again go through the whole rigmarole to apply for yet another copy!
Vandana is based in India with over 15 years experience as a freelance writer. Writing, no doubt, is her primary passion! Having learned the art of blogging from ISC, Vandana is enjoying the thrills of blogging, taking pleasure in sharing information & getting good pageviews at her various blogs.
Follow Vandana or read 1305 articles authored by Vandana
This is the good article initiated by the author. Normally parents with their new born child fail to recognize the importance of taking the birth certificate immediately after the delivery of the child. It is in fact very easy to get the birth certificate in the first 10 days of the birth. But if we forget, then there are chances to get the same but time will be taken. In Hyderabad there is a convenience of getting birth certificates through Mee seva centers, which are operated by the government itself. Only thing is that we must provide them with proper feedback and documentary evidence.
Whom do I contact in Lucknow for a duplicate Birth certificate?
To get a duplicate birth certificate in Lucknow, please contact your area's local ward office. For a list of the Wards in Lucknow and Contact Person for each ward refer: http://lmc.up.nic.in/pdf/WARD_suchna_english.pdf [A Hindi version of this list is also available at the official website]
The Official Website of the Lucknow Municipal Corporation, known as Lucknow Nagar Nigam, is: http://lmc.up.nic.in/
There is a section at this site for application forms, but when I checked it out, there were no online forms for duplicate birth certificates. Hence, it is best to contact your Ward Officer.
For any further help, contact the Control Room of the Nigam: Ph: 0522-2307770 / Email: firstname.lastname@example.org
I was born in Delhi when it wasn't a state. Now I lost my original birth certificate but I have the photostat. How which ward should I contact in Delhi to get the original?
You should visit the office of the sub-divisional magistrate (known as SDM) in whose jurisdiction you were born. Please see the instructions provided here at the website of the Delhi Government: http://www.delhigovt.nic.in/dept/pubserv/birthcertificate.asp
At this page, a link is provided for you to locate the contact address of the SDM of your area where you stay.
I was born in Meerut and my birth certificate was made in Meerut and it was a hindi version.
I live in Noida and I require an english copy of the certificate. So would I have to go to Meerut for the purpose or should I go to the offices in Noida only?
This is very good post and informative .
I require duplicate birth certificate for my daughter. I have the copy of original. She was born at Jaslok Hospital and is registered in D Ward of Brihanmumbai Mahanagrpalika. Though I have her Passport wherein the date of birth is mentioned but original birth certificate is required by Visa Issuing Authority.
I am based out of India and how I can apply. How can High Commission of India help me in this regard.
This post provided me the exact information in minutes which I was searching for hours. Thanks for the great post.
I was born in Belgaum, Maharashtra in May 1969. My mother had visited to her relatives' place there. My birth took place at home and not in a hospital. My parents brought me back to Mumbai - where they lived then - soon after. They registered my birth in Mumbai.
Can I get copies of my birth certificate now - even after 45 years?
Also, the 'online' application form on the Mumbai Municipal Corporations website is in pdf format. So do I need to print that form, fill it, sign it and send it back to them by courier along with money?
Your advice will be much appreciated.
Thank you again for the information.
I have got xerOx copy of my sons birth certificate but original lost
. municipal authority says that there record is deteriorated and become so old,illegible.
Birth certificate is must for passport those who born after 1989.please guide. Name Ikshwaku kishor.deopathak
Place Khamgaon Dist.budhana maharastra
How do I get copy of birth certificate of my wife who was born in Bombay on 10th January 1945. It is now about 70 years. Who will have such records. There must be some way to get the certificate. Please help.
My name is Chiring. I am from Guwahati. I had never seen my original birth certificate. I have a xerox copy. The date on that copy is not matching with my admit card of secondary examination. How can I get my original birth certificate with my exact date of birth?
I lost my son's birth certificate. Kindly issue the duplicate copy.
Father's name: Sakthi.T
Mother's name: Sheela
Address: 10/19 Veerasami main street, Ayanavaram ch-23
Born in Regina Nursing Home on 27/10/2007 at 4.15 p.m.
I have lost my previous birth certificate, how do I apply for a new one.
Name - Iyer Satishkumar Balasubramaniam
Father's Name - Rammurty Balasubramaniam
Mother's Maiden Name - Nirmala Ramachandran
Date of birth - 18-06-1971
Place of birth - Bhandup (West)
Hospital Name - Badwaik Hospital
Residence Address at time of birth - B/607, Ushanagar, Village Road, Bhandup (West), Mumbai - 400078
I was born in a village in Rajasthan. I was issued birth certificate from Gram Panchayat. I have lost the original. Is the process same to get a duplicate one?
I lost my original birth certificate and have a photo copy of it. Do I need do follow the whole procedure again?
I was born in Gorakhpur (UP). Now I lost my original birth certificate. How and to which ward should I contact in Gorakhpur to get the original?
Hi, your work is superb and very informative, and I have a problem, when we were in Dubai we have also lost our son's BC, born in Dubai and hospital records & his old passport issued in Dubai and recently renewed issued from Kerala also available, but no copy of BC, at present we are residing in Kerala., please I need your valuable advice for the same.
NB:- Tried once with Indian consulate Dubai, Not received any satisfying answer.
Can be arrange somebody in Dubai, If you suggest to visit any offices for the same.
I was born in a village house in Belgaum in May 1969. My mother came back to Mumbai - where my parents lived then - soon after. My father registered my birth in Mumbai (Parel-Dadar ward area) in July 1969.
A couple of months back when I approached to the ward office, they said that they need some proof from the place I was born (Belgaum). But since, nothing was registered there as it was a small village and I was born at home, I don't have any such proof.
I recently found a few bits and pieces of my original birth certificate. It shows two numbers - one of top left and one on top right. It also shows my name and sex. However father's name is not clear and the part with my mother's name is missing.
Recently I have learnt on the MCGM website that they only have records as old as 1996 added into the system.
So how do I get my records which are as old as the year 1969? Can you suggest what should I do to get a copy of my BC now?
I was born in Akola (1963) other than the date, I do not have any more details. We have no one in Akola at this time. I need to get a brith certificate. Does that mean I have to go to (Municpal Corp) Akola to get the document? Can I not go a Municiapl Corp in Mumbai or Pune to get a certificate?
I was born in the year of 1958 in Delhi and I don't have the birth certificate. I was not born in any hospital. My school certificates are also misplaced. Where will I get the birth certificate from?
Hi. I'm from Kerala and I lost my bc a few years back..can i get a new one from the dist.kozhikode?please suggest..
I was issued Non availability certificate in lieu of Birth certificate about 3 years back from Kolkatta. Now, I want get addition copy of the certificate. How can I obtain it?
I have original page of hospital where I was born indicating my birth date and mother's name. so can it works in place of DOB certificate
I have a xerox copy of my birth certificate but don't have the original one, so am I eligible to apply for passport and will get it or do I need to get the original birth certificate and then only I can apply for the passport?
What to do if there is no record found corresponding to the details I gave for issuing the the second original birth certificate? I have given the details like father's name, mother's name and the date of birth.but there is no records on this. I had born in Calcutta and I want a 2nd original birth certifiacte from the Calcutta municipality.
I have not yet applied for my birth certificate. I was born at Chopra Hospital in Ludhiana but am presently settled in Haryana. Please guide me as to where should I apply for my birth certificate. In case I have to get it from Ludhiana, can it be processed by someone else since my busy schedule does not permit me to take a break.
How to apply for a birth certificate? Please guide me.
I have got xerox copy of my birth certificate but original lost. The municipal authority says that the record is almost destroyed and have asked me to wait for a while to to issue the certificate. Can I get the certificate? If not, is there a way that I can get my passport without the birth certificate? My birth is registered in Anchal Kerala and I live in Mumbai. The officials seemed like they needed some bribe although they never mentioned that.
Please guide me
Place Anchal kollam District Kerala
Regarding requirement of birth certificate for issuance of passport: As per the Govt. issued rules, you do need the birth certificate as proof if you are born on or after 26th January, 1989. This certificate should be the one issued by the Municipal authority or the Office of the Registrar of births and deaths. Please refer: http://passportindia.gov.in/AppOnlineProject/pdf/ProofofDOB.pdf
Thank you very much for this article on duplicate birth certificate. However, I needed some help with the procedure.
My dad was born in Bikaner, Rajasthan but we live in Chennai now. I do not have his birth certificate. Could you please help me with this. Awaiting your response.
My mother too don't have birth certificate and so is now unable to take a passport. How to apply for birth certificate now? Since she has not studied much, it is also difficult for her to process the documents. So, please give some guidance.
I lost my birth certificate , I was born in Mumbai Maharashtra , I presently reside overseas in Kenya .
How can i obtain a duplicate certificate and how do i make the payments necessary.
My problem is quiet different.
I haven't issued my birth cert. & I was using birth cert. issued by the hospital.
So now when I need the original one from grampanchayat (since there is no municipal corporation at my district & only gram panchayat issues birth & death certificates), I found that they were maintaining a register for records & now the some of pages which includes my birth registration is missing from there documents.
Now I don't know how to apply for my birth certificate.
Please help how to apply for it again as it was there mistake & now I need to pay & go rounds for panchayat offices.
Do I need to re-register for my birth registration?
I lost my child's birth certificate. Now I am willing to apply for a duplicate BC with inclusion of his name along with surname. Is it possible to do so? If yes, how long will it take? His BC is from Vizag.
How long does it take to get a duplicate copy of my lost birth certificate? I was born in Jodhpur. So, which ward and office should I approach?
Hello, What is the procedure to apply in Chennai? I am born in 1988.
For any queries related with Birth registration / certificate refer to this list of contacts: http://www.chennaicorporation.gov.in/online-civic-services/B_Dcontacts.pdf
For documents to be produced for Name inclusion/Correction and Non-Availability Certificate refer: http://www.chennaicorporation.gov.in/images/birth_support_doc.pdf
For those in Vizag, these sites may be of help to you:
You can also approach a Mee Seva Centre for assistance. A list of centres is here: http://meeseva.indur.in/centres/visakhapatnam
I am an ex-serviceman. When I was posted at one of the AF Units in Delhi my son was born in Delhi Cantt Army Hospital in the year 1995. Presently I lost his birth certificate. Now my son has got a chance to go aboard and they are asking for the Birth certificate. How to get a duplicate birth certificate from Delhi? Presently I am staying in Kerala. What action should I take? Please provide valuable guidelines. I can give full details in this regard for obtaining the certificate.
Hello, I don't see Kolkata listed. May I please inquire the contact information, email/phone and/or address to inquire about getting a duplicate birth certificate. Also, I was born in 1977 and my original birth certificate didn't even have my name on it. As a naturalized US citizen now, how can I possibly get a birth certificate with my name on it if I don't have my Indian Passport or other documentation? My husband and I are attempting to adopt a child from India and we are coming upon multiple roadblocks here. Thank you.
Rajappan Venu Sir,
You could contact the Health Dept. Registrar via the contact numbers provided at this page and make enquiries - https://www.ndmc.gov.in/departments/ph_birth_death.aspx
I did mention Kolkata in the list. Please refer to the official website of the Kolkata Municipal Corporation: https://www.kmcgov.in/KMCPortal/jsp/KMCBirthDeathHome.jsp. You can also visit the 'Contact Us' page via the link given at the bottom of the site. I would suggest that you contact the Health Department by email and state your issue, requesting what can be done, conveying urgency to get the issue resolved quickly.
I am looking for a birth record for my great-grandfather. He was born around 1863, in Gahmar, Zamania, Ghazipur, Uttar Pradesh. Any info would be greatly appreciated.
I was born in a village in Gujarat in June 1988. My birth certificate is in the Gujarati language. Now I want it in the English Language. Birth and death department of the state has no record or has lost the same record and so they have denied issuing the same. What is the remedy available to me?
Hello Vandana. My Husband was born in Mangalore and needs a copy of his Birth Certificate. Unfortunately, the hospital that he was born in has closed and so is unable to get a copy of the discharge certificate or a registration number. Looking forward to your advice on how he can apply for the same.