Sample Letter to a Bank Seeking Clarification for a Particular Deduction

Nowadays banks deduct various fees about which the customers are not aware of. After updating of Passbooks, the customers come to know about those transactions/deductions. The remarks against these deductions are not always understandable. Under these circumstances, the customers may like to write to the bank seeking clarifications in respect of these transactions. The article provides a sample letter to a bank seeking clarification for a particular deduction.

Of late, the banks in India have started deducting various charges from the customers. The banks charge SMS fee, ATM card fee, Passbook charge, the fee for changing details, etc. from the customers. Most of the time, the customers don't understand these fees as these are not clearly indicated in the entries in the Passbooks. Sometimes some codes are being used. Conscious customers who regularly update and check their Passbooks, often seek clarifications from the Branch Manager regarding particular entries relating to deduction of various fees by the bank. In this article, a sample letter has been drafted on behalf of a customer seeking clarification regarding a particular deduction by the bank.

Sample Letter to a Bank Seeking Clarification for a Particular Deduction

Sub: Request for clarification relating to deduction of Rs. (indicate the exact amount) on (the date of the deduction) in Savings Bank Account No. (indicate the exact Account No.)

Date: (Put the date here)

The Account-holder (Name as per the bank record)
Address (As per the bank record)

The Branch Manager
XYZ Bank (The Bank in which the customer has the Savings Account)
ABC Street (Exact address)
New Delhi-11000*

Dear Sir/ Madam,
I (name of the customer) hold the Savings Bank Account No. (indicate the Savings Bank Account No.) in your Branch. I would further like to state that after the update of my Passbook, I have found that the Bank has deducted Rs. (indicate the exact amount) on (indicate the date of deduction). Unfortunately, in the Passbook, a code has been indicated as remark which is not understood by me.

In view of above, you are requested to give the details of the deduction as mentioned above at the earliest. I am enclosing the photocopy of the relevant page of the Passbook.

Hoping for you to comply my request at the earliest.

With regards.

Yours sincerely,
(Signature of the Customer)
(Name of the Customer)

Enclo:- As indicated above.

Concluding comments

A conscious customer is always expected to remain alert and check the details of each and every transaction carried out from his/her Account. The customers are generally advised to update the Passbook at least once in a month. Regular update prevents the possibility of incorrect deduction by the bank. If is the bank commits any mistake, it can be easily rectified if the customer points out the mistake promptly. It is hoped that the above sample letter would help the customers who want to write a letter to a Bank seeking clarification for a particular deduction.

Article by Partha K.
“Those who will not reason, are bigots, those who cannot, are fools, and those who dare not, are slaves.” - George Gordon Byron

Follow Partha K. or read 274 articles authored by Partha K.

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