Sample letter format for duplicate ration card in India

Have you lost your ration card? Read this quick guide article to know the method to get your duplicate ration card online or offline in your state.

Ration card in India is one of the most important government documents. State government issues it to the families eligible of buying food items or other households items at concessional rates under the National Food Security Act. Thus ration card helps people to get important items of daily needs at subsidized prices from Public Distribution System or ration depot. (Click on this link if you are interested in opening a fair price shop)

Thus it is a very important and indispensable document especially for economically weaker section of our society. Apart from this, a ration card also acts as a legal document to verify your identity or your residential address.

But what to do if it is stolen, lost or misplaced? How to get another ration card if the original one is completely torn or damaged (due to fire, water, etc.) and cannot be used anymore?

Important documents required

You need to attach the following documents with your application form while applying for a duplicate card.
  1. If the card is theft or lost, then you need to lodge an FIR with your local police station and attach a copy of FIR.
  2. If you want new card because previous one was completely damaged, then you have to attach the damaged card.
  3. Residence proof.
  4. 2 copies of passport size group photograph of all members of the family, one of which must be attested by the Gazetted officer/ Area MLA/ Councillor, and the other one should be duly affixed with the application.
  5. Report of depot holder.
  6. Aadhar card/ ID proof

You can apply online by visiting the official website of the food and civil supply department of your state. You will find the link to 'Apply for duplicate ration card'. Fill the form completely and upload scanned soft copies of required documents. Don't forget to take the print out of acknowledgment slip for future use. In case you are unable to find the application link of your state's department, drop a comment below mentioning the name of your state. I shall provide you direct link for the same.

How to apply online for duplicate ration card

Department of Food, Supplies and Consumer Affairs,
Your State

Subject- To apply for duplicate ration card

Respected sir,
I have lost my ration card near ABC market. (Correctly mention where you lost or misplaced your card or how it get damaged). Kindly issue me a new ration card at your earliest. I have attached all the required documents herewith.

Thanking you.

Yours sincerely,
Your name (Head of the family)
Father's name/ Husband's name
Complete residential address
Ward number
Ration card number
Mobile number/ landline number
Consumer ID, number of cylinders used and gas agency name if you are having LPG gas connection

Please note that the application must be handwritten by the head of the family only because sometimes authorities reject the application written by anybody else. Clearly mention the correct reason for applying for duplicate ration card. Also, paste group photograph of family members on the upper right side of the application form.

It is advised to check the details and documents required from the official website of the food and civil supply department of your state as some state governments demand special information. Normally the fees charged for most of the state governments is Rs.10 but still, we suggest you check this too. It is also advised to link or seed your Aadhar card with your ration card at your earliest.

You can also take a print out of application form in Hindi from the link provided here.

Disclaimer: Information provided here is true and correct to the best of my knowledge. We shall not be liable for any changes made by government authorities at any stage. Readers are requested to use their best judgment or cross check with the official website.


  • Duplicate ration card in Hindi (176476-1-Duplicate-ration-card-in-Hindi.pdf)
  • Article by Nidhi
    Nidhi is a freelance content writer with 10+ years of experience. She has a great passion to write on valuable topics so as to provide accurate information to her readers. She is also keen to provide employment to all Indians and so posts various job openings too in this website.

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