How to register and store mark sheets and certificates online with National Academic Depository


Are you worried that your Class 12 mark sheet has been damaged? Do you wish to verify the authenticity of a student's certificate before awarding a scholarship? Students and verifiers can register and access various academic documents, including Degree and Diploma certificates, mark sheets, etc at the official Depositories of the Central Government's National Academic Depository (NAD) which was launched about a year ago.

Overview

The Ministry of Human Resources Development (MHRD), Govt. of India had launched the National Academic Depository (NAD) as a collaborative initiative with the University Grants Commission (UGC) to provide a secure online storage system of all academic documents pertaining to marks and certificates. These include those certificates acquired through a skill-based course. A tremendous amount of paperwork will be done away with since NAD is a digital storeroom in e-space. CDSL Ventures Limited (CVL) and NSDL Database Management Limited (NDML) are the two officially appointed Depositories and registration can be done with either of them.

National Academic Depository Logo
[Image source: nad.gov.in.]

The privacy factor

At the outset it should be noted that, in order to avoid the possibility of fake documents and forged certificates getting uploaded, individuals cannot register and upload the documents. You need to register and open a NAD account and then put in a request to the academic institute to seed the mark sheet or certificate or degree in your NAD account.

Secondly, anyone who wishes to verify a certificate would need to obtain the consent of the registered NAD user whose certificate it is which the verifier wishes to authenticate. Once the consent is given, then the certificate will be available for verification within 24 hours. Due to a KYC (Know Your Customer) process of the verifiers also being a part of the registration for NAD, the security of the online system is ensured. However, it is possible that an investigating agency or a constitutional body or a statutory body requires data or information of the NAD-deposited awards for verification purposes during the course of their inquiries. In such a case, the student's consent will not be required.



Benefits of NAD

The goal is not just to enable students who may have misplaced or lost or damaged important academic documents to access them when required. NAD will benefit many people.

For one, it will benefit an academic institution, whether a school or college or University, to verify an individual's educational qualifications when considering, for example, a scholarship application. Secondly, companies will be able to confirm a job seeker's academic credentials. Thirdly, officers who issue Visas can authenticate the student's school, college, and other scholastic awards. Fourthly, a bank scrutinizing an application for an educational loan can confirm through NAD whether the supporting academic documents submitted with the application are bona fide ones or not.

As a verifier, you can even retrieve information about a NAD-participating academic institution and its affiliated institutes, as well as the courses and academic degrees, diplomas, etc which are stored in NAD.

Who can register with NAD

Universities and academic-related institutions mentioned below are eligible to register with NAD:
  1. A State or Central University.

  2. A private University.

  3. A Deemed-to-be University.

  4. An institution which has been established under an Act of Parliament.

  5. An institution which operates under the Ministry of Skill Development and Entrepreneurship (MSDE) or has been approved by this Ministry.

  6. Any State, Central, or other Board of Secondary and Higher Education.

  7. UGC-approved entrance tests or eligibility tests.

As for the academic awards which can be issued to an individual by a registered academic institution, these include -
  1. A Degree.

  2. A Diploma.

  3. A mark sheet.

  4. A provisional certificate.

  5. A transcript.

  6. A migration Certificate.

  7. A skill certificate for vocational education.

Registration procedure for NAD

Students can register at NAD with or without an Aadhar Card at either the NDML Depository website or at the CDSL Depository website via the registration links provided for the purpose. Note that multiple registrations of the same user on NAD are not permissible.

A. If you do not have an Aadhaar card, here's what you need to do:

Select the option of non-Aadhaar, read the terms and conditions and proceed to fill up your personal details, such as name, address, etc. You also need to provide a valid email ID and mobile number. Then upload a scanned recent passport size photo and a scanned image of your signature. Both the images, of the photo and the signature, should be in jpg or tiff format only.

Next, fill up the boxes about your academic information. You will need to select the University from the drop-down list of Universities provided, this being the one which you will be required to contact in order to activate your NAD registration.

Then you need to create your login details with a User ID and Password and click on the 'Submit' button. Once you so, you will get an OTP (One Time Password) on the mobile number which you had provided at the initial stage. Enter this OTP in the box provided and then click on the 'Verify' button. This will complete your registration.

You will then receive an email at the email ID which you provided, acknowledging that the registration has been completed. You should take a printout of this acknowledgement. It has to be submitted to the university which you had selected in order to active your NAD registration.

When the University activates your NAD registration, you will be allotted a NAD ID via an email. When this NAD ID is mapped by the University (or college) with your academic award, you can at any time log in to your NAD account and access that award.



B. For those having an Aadhaar card, it is an equally simple process. Here's what you need to do –

After you click on the register link, you have to first upload the XML file of the Aadhaar Paperless Offline e-KYC. This can be done through the link given for it. Alternatively, you can generate it at the website https://resident.uidai.gov.in/offline-kyc.

Then fill in the 12-digit Aadhaar number and click on the button 'Send OTP'. You will receive an OTP (One Time Password) on your mobile number which has been registered in AADHAAR with UIDAI for verification. Enter that OTP and enter a Share Code (this should be of 4 digits). Then click on the 'Submit' button.

Now you will see on the computer screen the encrypted XML File from UIDAI. This should be downloaded and saved on your computer. You can then upload it at the relevant page of the Depository.

Enter the exact same 4-digit password, then click on the 'submit' button. On the screen, you will see the details as available in your Aadhaar. You now need to create a user ID and password.

Next, you will receive a document with the system-generated NAD ID on your registered email. Take a printout of it and submit it to the college or university as the case may be. When this NAD ID is mapped by the University (or college) with your academic award, you can log in to your NAD account and access that award at any time.

NAD fees

Surely now it must have occurred to you to ask, "What are the charges for users?". In the case of academic institutions, the user charges are nil. There are no fees whatsoever till 31st September 2019 for registration. There is also no annual maintenance fee, no fees for the initial training and no fees for uploading of awards data. Even the procedure for mapping of the award to the student's registered NAD Account and receipt of standard MIS reports will not be charged. The charges for verification of the awards can be mutually decided upon by the academic institution and the Depository.

In the case of students/award holders, the registration is free. The annual usage fee and viewing of the awards for the student are also free till he/she attains the age of 27 years. Downloading of academic awards is free for the first download till he/she attains the age of 27 years.



Contact information

NAD contact person: Dr. Sunita Siwach (Joint Secretary)
Email: support-nad@gov.in.
Ph: 011-26741315 / 26742016.
Address: UGC-NAD Cell, Old CRS Building, Jawaharlal Nehru University, Aruna Asaf Ali Marg, New Delhi-110067.
Website: http://nad.gov.in/

The contact details of the Depositories are:
CDSL Ventures Limited:
Email ID: nad@cdslindia.com.
Ph: (+91) 022 - 2305 8760/022 - 2305 8761.
Website: https://cvl.nad.co.in.

NSDL Database Management Limited:
Email ID: nad@nsdl.co.in.
Ph: 022 – 4914 2541/2587/ 2504.
Website: https://nad.ndml.in/.


Article by Vandana
Vandana is based in India with over 15 years experience as a freelance writer. Writing, no doubt, is her primary passion! Having learned the art of blogging from ISC, Vandana is enjoying the thrills of blogging, taking pleasure in sharing information & getting good pageviews at her various blogs.

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