How to write a Job Application Letter? Sample format given

Other than CV or Resume submission., covering Letter for applying job also plays very important role. Here we have given the sample format of 'Covering Letter' to apply a suitable job. This letter format (few required info) can be used for applying a job via email as well.

There are different types of approaches to get a job in any reputed firm. The official one is old method (covering Letter and Resume submitting or sending by post, and, other credentials attaching with a letter if the employer asked them from their adv.) and as well as email method with required scanned documents.

covering letter for a job applying

However, either way, the covering letter in brief is very important while sending the CV or required credentials' copy along with resume. As they say, Face is the index of the mine, likewise, the best covering letter will help to enrich the impression of CV / Resume. So, you can follow the below format to do so.

If you would like to know how to write a letter format for applying for a job then here is a sample Covering letter. You can do it with your hand-writing or take a printout as standard format leaving blank of 'To' address, 'Subject / reference line' and 'Signature date' etc. - the blank space can be used for Typing or Handwriting to fill the detail later.

Please note, time is precious for all, so, avoid adding more info (detailed education, experience, achievement etc. - those details must be on Bio-Data or CV only) on writing a covering letter. Be simple and precise.

Sample Cover Letter for a Job Application:

State 'From' Your Name, Present Address with Pincode, Mobile number etc.

Name: XYZ
Address: 71, Maran Street, Nungambakkam, Chennai, PIN-600006, TamilNadu
Mobile Number: 9*********

State 'To' Person name or Organization Name, Address as per the adv. mentioned.

Name: The Personal Manager, BKL Industry
Address: 53, Mount Road, Saidapet, Chennai, PIN-600015, Tamil Nadu

Begin your letter text as follows:

Dear Sir / Madam,

Subject: 'State the Job Title or Advertisement Reference with the date as per the vacancy info'.

Regarding the above subject, please find the resume attached for your kind perusal. (State Applying for and your suitable experience if any in short). I will render my best services to the organization if you give me a chance.

(Please note, you can write at least 100 to 150 words).

Look forward to hearing from you soon.

(Finish it as...)

Yours faithfully,

State as: Enclosed CV. (and attach other certificate copies, Address proof (Aadhar or Voter ID etc.) and PP size photo if they asked for or you can ignore them, and submit them if they called for (while on interview) or post selected in an interview as they would surely ask them for, later).

Please note, state personal info, education, additional qualification and work experience detail in Resume / CV, and don't forget to attach this covering letter first with CV / Resume and other certificate copies as next.

The same applies to a job applications that are sent via email with a CV attachments.

Article by Hafeezur Rahman
Hafeezur Rahman has joined ISC in 2009 and he is a Job Editor at ISC since 2010, he also a Blogger. Hafeez continue to contribute in various sections of ISC and its sister sites like Techulator, NewRecruitments & Goaspider etc. He is a renowned feature writer & social enthusiast. He loves to write in a simple manner and share his visionary write-ups with the readers on the topics related to his field of interests and different niche. All his write-ups have been popularly read & shared by global readers.

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Author: DR.N.V. Srinivasa Rao10 Sep 2021 Member Level: Diamond   Points : 5

When we start reading a book, generally, we will read the preface and based on the impressions we get, we will go forward in reading the book. Similarly, the covering letter that we are attaching to our job application will introduce us to the employer. After reading the letter they will get some impression on the candidate. That should be a positive impression only if the application has to move forward. This is true in many private organisations.

The covering letter should be as brief as possible and at the same time, it should pass on the required information to the person who is shortlisting the candidates. The covering note should mention your qualification and your experience and any other special points. Once they find this interesting they will go for details into the CV. The format given by the author is good and can be followed.

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